Signs your QuickBooks file needs a cleanup
- Your bank balance in QuickBooks does not match your actual bank balance
- Months (or years) of transactions are sitting uncategorized
- Accounts have never been reconciled, or reconciliations were forced to balance
- "Ask My Accountant" or "Uncategorized Expense" has a large balance
- Duplicate customers, vendors, or transactions from bank feed mistakes
- Your CPA sends a long list of questions every tax season
- You switched bookkeepers and nobody documented what was done
- Sales tax, payroll, or loan balances look wrong on the balance sheet
A QuickBooks file rarely goes wrong all at once. A few transactions get categorized in a hurry, a bank feed imports duplicates, a reconciliation gets skipped, and a year later the reports no longer describe the business.
Founder Romeo Traettino spent his formative years as an audit professional. That is the mindset we bring to cleanup work: every balance is traced back to a source document, every account is reconciled, and nothing is forced to tie out.
Clients regularly tell us we caught issues their previous bookkeeper missed. Once the file is clean, we can keep it that way with monthly bookkeeping.
How a cleanup works
A clear scope, a flat quote, and a file you can trust at the end.
Diagnostic review
We go through your QuickBooks Online file, bank statements, and prior tax return to see what is wrong, how far back it goes, and what it will take to fix. You get a clear scope and a flat quote before any work starts.
Cleanup
We fix miscategorized transactions, remove duplicates, correct the chart of accounts, and reconcile every bank, credit card, and loan account back to source statements for the entire period.
Catch-up
If months are missing, we bring the books current so every period is complete and consistent, then confirm the balance sheet ties to reality.
Handoff or ongoing care
You receive clean, tax-ready financial statements and a summary of what changed. Most clients keep us on for monthly bookkeeping so the file never drifts again.
What you get
- Every bank, credit card, and loan account reconciled to statements
- Corrected chart of accounts and categorization
- Duplicates and bank feed errors removed
- Accurate balance sheet, profit and loss, and general ledger
- A written summary of what changed and why
- Optional monthly bookkeeping so it never drifts again
Clients on our QuickBooks work
“Romeo has been fantastic to work with! He knows quickbooks in & out - I get most of my questions answered before I even get on our monthly call. His rates are very reasonable for the level of professionalism and the size of my company.”
“I had the pleasure of working with Romeo on a recent project, and I couldn't be more thankful for his support. His expertise in QuickBooks Online was clear from the start, and he shared a wealth of valuable tips tailored to the nonprofit sector.”
“Romeo has been amazing. We hired him about 4 months ago to do our general book keeping. He has gone through all of our books for the year, and some of last year and caught a lot of issues from our last book keeper.”
The Process
A simple, transparent 3-step journey to financial clarity.
Initial Consultation
Reach out directly via phone or email. We'll discuss your business needs and current financial landscape.
Assess & Quote
We will review all your current accounts to determine a fair quote & proper timeline for all your needs.
We Work Together
You no longer have to stress about your financial records. We handle the details, you handle the business.
QuickBooks cleanup questions
Private Client Services
We operate on a personal, direct-access model. Reach out directly to discuss your financial needs with precision and discretion.
Direct Line
Speak directly with Romeo Traettino.
Mon - Fri 8:00 AM to 6:00 PM EST
Executive Email
Send your inquiries for immediate review. Email opens in your own mail client.